Tenant Information Update Form

Making sure a tenant’s information is current is very beneficial for landlords. This information can be used for a variety of purposes such as:

• Updating parking permits or assigned parking spaces.
• Minimizing liabilities and losses on the property.
• Confirming the tenant is complying with the terms and conditions of the lease agreement.
• Helping a landlord decide on whether or not to renew the tenant’s lease.

What to Include in a Tenant Information Update Form

When preparing this form, a landlord may want to tailor it to the specific information they need. Here is some specific information to request in any Tenant Information Update Form:

1. Introductory Notice – This form should include a notice to make clear that this is not a rental application and is solely to provide the landlord with updated tenant information.
2. Personal Information – This section is to update information for any tenants that signed the lease agreement.
   1. Name
   2. Date of Birth
   3. Social Security Number
   4. Marital Status
   5. Driver’s License Number
   6. Primary Phone
   7. Secondary Phone
   8. Email
   1. Name
   2. Relationship to Tenant
   3. Occupation
   4. Age
   1. Name
   2. Relation to Tenant
   3. Phone
   4. Email
   5. Address
   1. Name
   2. Type
   3. Breed
   4. Weight
   1. Year
   2. Make/Model
   3. Color
   4. License Plate Number
   5. State
   1. Employer
   2. Occupation
   3. Amount of hours the tenant works each week
   4. Supervisor
   5. Phone (include an extension if applicable)
   6. Email
   7. Years employed
   8. Address of the employer
   1. Current Income
   2. Source of Income
   3. A question as to whether the tenant can provide proof of their income

   A signed copy of this form should be provided to the tenant. The landlord should keep a copy of this form with their files and update any documentation with the updated information provided by the tenant.

   How to Send the Tenant Information Update Form

   The landlord’s only concern is to send this form in a way that is likely to be received by the tenant. The landlord can mail this form to their tenants or provide it to them in person.

   Another option is to send it in an email and ensure that it can be filled out electronically. Providing it electronically may increase the chances of the tenant quickly filling out the form and returning the information. In addition, an electronic version of the form will ensure that all the information provided by the tenant is easy to read and store.

   More Property Management Links

   

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   Security Deposit Receipt

   

   Security Deposit Demand Letter

   

   Not Refunding Security Deposit Letter

   

   Month-to-Month Lease Addendum

   

   Rental Application Denial Letter

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